PRIVACY POLICY AND TERMS & CONDITIONS

General Registration for the Energy Evolution Summit is limited to energy-sector executive leaders from utilities, technology companies, finance, and government. Individuals who register for the conference and do not meet this requirement will have their registration canceled, and refunded less a $50.00 processing fee.

Substitutions
Substitutions of a peer from the same company are permitted subject to the approval of SEPA. All substitution requests must be submitted in writing to support@sepapower.org and include the substitute’s name, title and contact details. You may designate a substitute until COB May 8, 2026, so long as that written notice receives a confirmation from SEPA staff in writing.

Sharing or swapping of attendee registrations is not permitted.

Cancellation Policy
Cancellation requests must be sent via email to support@sepapower.org.  We ask for your patience and allow us 10 business days to process the request, and that you send your request at your earliest convenience so that we can adjust our planning accordingly.

Payment must be received in full by April 27, 2026, or your registration will be canceled.

Cancellations must be requested by 8 a.m. ET on March 30, 2026 to be eligible for a full refund, cancellations received by 8 a.m. ET on April 15, 2026 will receive a 50% registration fee refund, all cancellations received after this time will be evaluated on a case by case basis and are subject to additional charges to cover meeting expenses, e.g. food, beverage, etc. Please include any formal travel restriction notifications in your request. 

Event cancellation and refund requests must be sent via email to support@sepapower.org.

This cancellation policy is limited to the registration fee and does not apply to other fees associated with the event, including but not limited to: hotel reservation and cancellation fees, airline fees, etc. 

Hotel Cancellation Policy
To avoid a penalty, guests must cancel their reservation at least 72 hours before their scheduled stay. Cancellations made within the 72-hour window will incur a cancellation fee equivalent to the cost of one night’s stay.

Photograph, Video, and Audio Disclaimers
SEPA intends to photograph and record sessions and activities of the Energy Evolution Summit, and will include invited media. Registrants for this conference agree that the Smart Electric Power Alliance (SEPA) may make use of photos, audio and video for promotional and advertising uses. 

Media may approach participants for interviews, both printed and electronic. Attendees are under no obligation to participate in any interviews and should make their own choice as to whether to participate in such.

Please contact support@sepapower.org if you have any questions.

Terms & Conditions and Attendee Code of Conduct 

Terms & Conditions
I acknowledge that I participate in Smart Electric Power Alliance (SEPA) events and activities at my own risk, and I agree to hold harmless, release, and discharge SEPA, and any sponsors or providers to any of them, from any and all claims, actions, damages, losses, costs, expenses and liability of any kind, including but not limited to any personal injury or property damage claims, liquor or dram shop claims, intellectual property infringement claims, privacy or security claims, and/or contract claims, that may arise out of my attendance at or participation in a SEPA event or activity.

SEPA is committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, ability, race, ethnicity, religion, national origin, or other protected characteristics. We expect all attendees, media, speakers, volunteers, venue staff, and exhibitors to help us ensure a safe and positive experience for everyone. This Code of Conduct outlines our expectations for behavior, as well as the consequences for unacceptable behavior.

Code of Ethical Conduct
Be considerate, respectful, and collaborative. Refrain from demeaning, discriminatory, or harassing behavior and speech. Be mindful of your surroundings and of your fellow participants. Alert event venue security or SEPA staff if you notice a dangerous or harassing situation or someone in distress.

Unacceptable Conduct
All who participate in the event deserve respectful treatment, regardless of the capacity in which they are attending. Unacceptable behaviors include: intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct or language by any attendee, speaker, partner, exhibitor, or volunteer of the event or related event activities. SEPA defines harassment to include: offensive verbal comments related to gender, sexual orientation, race, religion, national origin, gender identity, or disability; use of nudity and/or sexual images in public spaces (including presentation slides); unwelcome physical contact or sexual attention, deliberate intimidation, stalking or unwelcome following; harassing photography or recording; sustained disruption of talks or other events. 

Attendees often combine professional activities with social interaction and while SEPA encourages such networking and strengthening of connections between participants, SEPA reserves the right to remove anyone whose social attentions become unwelcome to an attendee or exhibitor, who appears inebriated and who engages in conduct that interferes with the ability of other attendees and/or exhibitors to participate in and enjoy the event.   

Event participants are not permitted to bring firearms to the event.

Consequences of Unacceptable Behavior
Unacceptable behavior will not be tolerated at the events. Anyone asked to stop unacceptable behavior is expected to comply immediately. SEPA, at its discretion, may bar those who violate this code from continued attendance or participation in some or all of the events, without refund of any fees paid and may, in appropriate circumstances, bar violators of this code from attendance or participation in future events.